5225 North Academy Boulevard

Colorado Springs, Colorado 80918

Manitou Avenue Revitalization Project

Bi-Weekly Meeting Notes

Nolte Project #CSB0101700

Meeting Date: July 8, 2004

Purpose: Bi-Weekly Meeting

Location: City Council Chambers

Introduction: Representatives from The City of Manitou Springs (City), Nolte Associates, Inc. (Nolte), the Manitou Avenue Liaison Group (MALG), and Colorado Springs Utilities (CSU) were in attendance. The meeting was opened at 10:00 a.m. by Steve Behrens, Nolte.

1. Project Administration & Coordination

a. Attendance Sheet: The attendance sheet was passed around.

b. Minutes of the June 24, 2004 Bi-Weekly Meeting: The minutes were distributed.

2. CSU Update

a. Street Lights (lighting analysis with 14’ poles)

Cindy Lu Hyde was on vacation so discussion on the lighting analysis was postponed until the next Bi-Weekly Meeting on July 22, 2004.

b. Fred Burmont reported on costs of lights that he had gotten from Jim Thomas: 36 lights, 16 feet tall, 150 watts would be $131,560 and approximately $497 per month for maintenance; and 56 lights, 14 feet tall, 150 watts and would be $191,360 and approximately $723 per month for maintenance. There was further discussion regarding minimum lighting requirements followed by an agreement to wait until the analysis is received from CSU before any decisions are made.

Fred also reported that City Council adopted the ordinance that renews the gas and electric franchise and they are negotiating with CSU to use the franchise as a vehicle to underground all the electric utilities from arch to arch by taking care of it through in-kind services rather than cash. The in-kind payment will start January 1, 2005. This would add an additional $150,000 in the form of in-kind services instead of cash into the General Fund for the infrastructure, undergrounding of utilities, and installing streetlights in the downtown area with no additional costs to customers.

3. Qwest/Adelphia Update

Qwest has made a request for $18,000 to proceed with the first phase of the project. The City does not have a Franchise Agreement with them; therefore, Fred Burmont will meet with Qwest to negotiate an agreement to order equipment before the contractors come out.

4. CDOT Update

a. Steve Behrens has talked with Paul Reinsma who has set up a meeting on July 22, 2004 at 1:00 p.m. at the Cheyenne Mountain Conference Center with Dave Poling the CDOT representative who is in charge of the I-25 Design/Build project through Colorado Springs. The purpose of this meeting is to get Dave Poling’s input on the Design/Build format that is being proposed for future phases of the Manitou Springs Project. The proposal would bring a contractor on board to arrive at a guaranteed maximum price of the next phases as they are defined and developed. Chris Horn of State Highways said that he felt codes 635 and 636 would be violated under the proposed format. This will also be discussed in the meeting with Poling.

The FIR/FOR meeting has been confirmed for July 26, 2004. Paul Reinsma has distributed the plans and contract documents for their review. There has been a request from Alan Prudac of CDOT right-of-way for additional information including a description of the demolition and transition sidewalk, curb and gutter work that will done on and next to Manitou Jacks and the Mystical Shop. He will develop a Memorandum of Agreement for a CDOT agent to take to the property owners to sign stating that they understand the impacts of the project adjacent to their shops.

b. Other

Roger Miller made a call to Don Herman and Terry Shipey regarding additional signage on the road for advance notice of the merge. There was discussion about changing some phases to do the round-about at Ruxton sooner because of congestion occurring when making left turns. This will be discussed in the meeting with CDOT and see what alternatives there may be.

5. Work in Progress

a. News Racks

Alan Jansen, Manitou’s City Attorney, did some research on the issue of free speech with regard to regulating and limiting news racks and distributed and explained his preliminary report. Research will continue on this issue and an ordinance will be drafted to present to City Council.

b. Preliminary Plans

Work is being done on the preliminary plans. Mike Hussey received information from Michelle Anthony on the proposed locations for Historic plaques.

6. Other Items

a. Spring Foundation Update

Michael Hussey discussed the installation of the meter for the irrigation system. It was suggested that the irrigation system tie into the electric line for the Shoshone Spring Building.

b. Historic Plaques

(See above)

7. Upcoming Events

The next Project Bi-Weekly Meeting will be on Thursday, July 22, 2004 at 10:00 a.m. in Manitou Springs City Hall.